Getting an Apostille for Documents Going to the USA

If you need to send notarised documents from Ireland to the United States, you will almost certainly need an apostille from the Department of Foreign Affairs (DFA). This guide walks you through the process step by step.

Why US-Bound Documents Need an Apostille

The United States is a member of the Hague Apostille Convention. Under this convention, documents notarised in one member country can be authenticated for use in another member country through the apostille process, rather than requiring embassy legalisation.

The apostille is issued by the DFA and confirms that the Notary Public's seal and signature are genuine. US institutions — including USCIS, state courts, county recorders, title companies, and federal agencies — accept apostilled Irish documents.

What Is an Apostille?

An apostille is a standardised certificate (defined by the Hague Convention of 5 October 1961) that authenticates the origin of a public document. In Ireland, apostilles are issued by the Department of Foreign Affairs. The apostille typically takes the form of a separate page attached to the notarised document, bearing the DFA's stamp and signature.

The apostille authenticates: the signature of the Notary Public, the capacity in which the signatory acted, and the identity of the seal or stamp. It does not certify the content of the underlying document — only the authenticity of the notarial act.

Step-by-Step Process

Step 1: Get Your Documents Notarised

Have your documents notarised by an Irish Notary Public. The notary will verify your identity, witness signatures, certify copies, or administer oaths as appropriate. Bring valid photo ID and any instructions from the US party.

Step 2: Submit to the DFA for Apostille

Submit the notarised documents to the Department of Foreign Affairs. You can do this:

• By post: Send to Consular Section, Department of Foreign Affairs, 76-78 Harcourt Street, Dublin 2, D02 KX68.
• In person: Visit the DFA office in Dublin during opening hours for faster processing.

Step 3: Receive Apostilled Documents

The DFA will verify the Notary Public's seal and signature, affix the apostille certificate, and return the documents.

DFA Application Requirements

When submitting to the DFA, include:

• The notarised document(s)
• A cover letter stating the destination country (USA)
• The appropriate fee (check the DFA website for current fees)
• A stamped self-addressed envelope for return by post

The DFA website (dfa.ie) has the most up-to-date information on fees and requirements.

Timelines and Fees

• By post: Typically 2-5 working days processing time, plus postal delivery both ways.
• In person (Dublin office): Same-day or next-day service is usually available.
• Fees: Check the DFA website for current fee schedule. Fees are per document.

Tips for a Smooth Process

• Ensure the notarial seal is clear and legible — the DFA checks this against their records.
• Don't staple, bind, or alter the notarised document after notarisation.
• If sending multiple documents, list them in your cover letter.
• Allow extra time during busy periods (summer and January are common peaks).
• Consider using registered or tracked post for security.

How to Get Started

Contact Hugh Phelan's office for notarisation:

• Call (021) 489 7134 or email info@phelansolicitors.com
• Hugh can advise on the apostille process and help ensure your documents are prepared correctly for the DFA

See our apostille services page for more, and our guide to notarising documents for the USA.

Frequently Asked Questions